PRIVACY POLICY Berkshire Talent Partnership
Last updated: June 2026
1. Who We Are
Berkshire Talent Partnership ("BTP", "we", "us", "our") is a specialist recruitment business with a strong focus on renewables and the built environment. We connect talented individuals with opportunities across the UK and European markets.
Our registered contact details are:
• Website: www.berkshiretalentpartnership.co.uk
• Email: talent@btprecruit.com
• Phone: +44 (0) 7814 180 055
For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), BTP is the data controller in respect of personal data we collect and process.
2. What Personal Data We Collect
We collect and process personal data about candidates, clients, and contacts in the course of our recruitment activities. This may include:
Candidates
• Name, email address, telephone number, and postal address
• CV, work history, qualifications, and skills
• Employment preferences including work type (permanent, contract), preferred rate or salary, availability, and notice period
• Location and postcode data
• Communication records including emails and WhatsApp messages
Automated Data Collection
As part of our candidate engagement process, we use automated workflows to collect and update candidate information. This includes:
• WhatsApp Business messaging via Twilio to request and receive candidate availability and work preference data
• Email communications via Microsoft 365
• Automated extraction and storage of structured data from candidate replies using AI-assisted processing (Anthropic Claude API)
Candidate data collected through these automated channels is stored in our applicant tracking system (JobAdder) and used solely for recruitment matching purposes.
3. How We Use Your Personal Data
We use the personal data we collect for the following purposes:
• To match candidates with suitable job opportunities
• To communicate with candidates about relevant roles and market updates
• To maintain accurate and up-to-date records in our applicant tracking system
• To develop our UK Renewables Talent Map, an internal tool used to identify talent distribution and skill gaps across the renewable energy sector
• To comply with our legal and regulatory obligations
4. Legal Basis for Processing
We rely on the following legal bases under UK GDPR:
• Legitimate interests — to operate our recruitment business and match candidates with opportunities
• Contract — where processing is necessary to perform services requested by you
• Consent — where you have explicitly agreed to be contacted or for your data to be processed in a specific way
• Legal obligation — where we are required to process data to comply with applicable law
5. How We Share Your Data
We do not sell your personal data to third parties. We may share your data with:
• Prospective employers and clients, with your knowledge and consent, as part of the recruitment process
• Technology service providers who process data on our behalf, including JobAdder (applicant tracking), Twilio (WhatsApp messaging), Microsoft 365 (email), Make.com (workflow automation), and Anthropic (AI-assisted data processing)
• Regulatory bodies or law enforcement where required by law
All third-party processors are required to handle your data securely and in accordance with applicable data protection law.
6. Data Retention
We retain candidate data for as long as necessary to provide our recruitment services and as required by law. Where a candidate has not been active for an extended period and has not responded to re-engagement communications, we will archive or delete their record in accordance with our internal data retention schedule.
7. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
• Right of access — to request a copy of the data we hold about you
• Right to rectification — to request correction of inaccurate data
• Right to erasure — to request deletion of your data in certain circumstances
• Right to restriction — to request that we limit how we use your data
• Right to object — to object to processing based on legitimate interests
• Right to data portability — to receive your data in a structured, machine-readable format
To exercise any of these rights, please contact us at talent@btprecruit.com. We will respond within one month of receiving your request.
8. Automated Decision-Making
We use AI-assisted tools to extract and structure information from candidate communications (such as WhatsApp replies). This processing is used to update candidate records and does not constitute solely automated decision-making that produces legal or similarly significant effects. All recruitment decisions involve human review.
9. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, loss, or disclosure. Our automation infrastructure uses OAuth 2.0 authentication, encrypted data transmission, and access controls appropriate to the sensitivity of the data processed.
10. Cookies
Our website may use cookies to improve your browsing experience. Please refer to our Cookie Policy for further information.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available at www.berkshiretalentpartnership.co.uk/privacy-policy. We encourage you to review this page periodically.
12. Complaints
If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.
13. Contact Us
For any privacy-related queries, please contact:
• Email: talent@btprecruit.com
• Phone: +44 (0) 7814 180 055
• Website: www.berkshiretalentpartnership.co.uk