PRIVACY POLICY Berkshire Talent Partnership

Last updated: July 2026

1. Who We Are

Berkshire Talent Partnership ("BTP", "we", "us", "our") is a specialist recruitment business with a strong focus on renewables and the built environment. We connect talented individuals with opportunities across the UK and European markets.

We also operate the UK Renewables Talent Map, a public website at btprenewablestalentmap.co.uk that shows where renewable energy projects are located and where relevant skills exist near them. Section 5 explains in detail what that map shows and what it does not.

Our registered contact details are:

For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), BTP is the data controller in respect of personal data we collect and process.

2. What Personal Data We Collect

We collect and process personal data about candidates, clients, and contacts in the course of our recruitment activities. This may include:

Candidates

  • Name, email address, telephone number, and postal address

  • CV, work history, qualifications, skills, technical competencies and certifications

  • Employment preferences including work type (permanent, contract), preferred rate or salary, availability, and notice period

  • Location and postcode data, and approximate coordinates derived from a postcode

  • Projects and employers you have worked on, where these appear in your CV or you tell us

  • Communication records including emails and WhatsApp messages

Referrals

If someone refers you to us, we may hold your name and contact details before you have had any dealings with us. Section 3 explains what we do in that situation.

Automated Data Collection

As part of our candidate engagement process, we use automated workflows to collect and update candidate information. This includes:

  • WhatsApp Business messaging via Twilio to request and receive candidate availability and work preference data

  • Email communications via Microsoft 365

  • Automated extraction and structuring of information from CVs and candidate replies using AI-assisted processing (Anthropic Claude API)

  • Conversion of a postcode into approximate coordinates using postcodes.io, so that we can show distance to nearby projects

3. Where We Get Your Data

Not all of the personal data we hold comes from you directly. Where we obtain your data from another source, UK GDPR gives you the right to know where it came from. The sources we use are:

  • Directly from you — when you apply for a role, send us your CV, reply to an email or WhatsApp message, or complete one of our forms

  • Our own recruitment records — information held in our applicant tracking system from previous applications, placements or conversations, some of which may date back several years

  • Referrals — where another person, usually a candidate we already know, passes on your name and contact details because they think a role may suit you

  • Publicly available professional sources — for example professional networking profiles, company websites and published project information

  • Licensed CV databases — job boards and CV services where we hold a licence to view and download candidate CVs

  • Clients and employers — where a client introduces you to us in connection with a role

Where we obtain your personal data from a source other than you, we will tell you within one month of obtaining it, or at the point we first contact you if that is sooner. That notice will tell you what we hold, why we hold it, and specifically where it came from.

You can object to us holding or using your data at any time, including immediately on first contact, by emailing talent@btprecruit.com. If you object, we will stop contacting you and either delete your record or keep the minimum information needed to make sure we do not contact you again.

4. How We Use Your Personal Data

We use the personal data we collect for the following purposes:

  • To match candidates with suitable job opportunities

  • To communicate with candidates about relevant roles and market updates

  • To tell candidates about renewable energy projects near them that may be relevant to their skills

  • To maintain accurate and up-to-date records in our recruitment systems

  • To operate the UK Renewables Talent Map, described in section 5

  • To understand the distribution of skills and skill shortages across the renewable energy sector, and to share that understanding with employers in aggregate form

  • To comply with our legal and regulatory obligations

5. The UK Renewables Talent Map

The UK Renewables Talent Map is a public website. Anyone can view it without signing in. It shows renewable energy project sites alongside markers representing candidates with relevant skills.

A marker on the public map shows:

  • An approximate location, deliberately offset from your real location by up to roughly two kilometres in each direction

  • The disciplines we have recorded for you, such as Electrical Engineering or Grid & Network

  • The skills recorded from your CV

  • Your availability and preferred work type, where you have told us

A marker on the public map does NOT show:

  • Your name

  • Your email address, telephone number or any other contact detail

  • Your current or previous employer

  • Your exact location or postcode

We want to be straightforward about the limits of this. Removing your name and contact details, and offsetting your location, means a marker does not identify you directly. However, a detailed list of skills taken from a CV can be distinctive, particularly in a small specialism. We do not consider the map to publish your identity, but we would rather tell you plainly how it works than describe it as anonymous.

Only a small proportion of the candidates we hold appear on the public map. A candidate appears only where we hold both recorded disciplines and a location, and where they are not excluded or opted out.

You can ask us to remove your marker from the public map at any time, without affecting anything else about your relationship with us, by emailing talent@btprecruit.com. We will remove it at the next publication, normally within one working day.

6. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

  • Legitimate interests — to operate our recruitment business, to match candidates with opportunities, and to maintain the Talent Map. Where we rely on legitimate interests, including for data obtained from sources other than you, you have the right to object and we will stop unless we have compelling grounds not to

  • Contract — where processing is necessary to perform services requested by you

  • Consent — where you have explicitly agreed to be contacted or for your data to be processed in a specific way

  • Legal obligation — where we are required to process data to comply with applicable law

7. How We Share Your Data

We do not sell your personal data to third parties. We may share your data with:

  • Prospective employers and clients, with your knowledge and consent, as part of the recruitment process

  • Regulatory bodies or law enforcement where required by law

We also use technology service providers who process data on our behalf:

  • JobAdder — applicant tracking system

  • Supabase — the database in which candidate records are held, hosted in London

  • Make.com — workflow automation

  • Microsoft 365 — email and staff sign-in

  • Twilio — WhatsApp Business messaging

  • Anthropic — AI-assisted processing of CVs and candidate replies

  • postcodes.io — converting a postcode into approximate coordinates

  • Netlify and GitHub — hosting the Talent Map website and the data file that populates it

  • Mapbox — displaying the map itself

  • Hunter.io — verifying business contact details for employers, not candidates

All third-party processors are required to handle your data securely and in accordance with applicable data protection law.

8. Where Your Data Is Stored

Our candidate database is hosted in London. Some of the service providers listed in section 7 are based outside the United Kingdom, principally in the United States and the European Union, which means your personal data may be transferred outside the UK.

Where that happens, we rely on the safeguards permitted under UK data protection law, which include UK adequacy regulations and the International Data Transfer Agreement or Addendum where adequacy does not apply. You can ask us for more detail about the safeguards applying to a particular provider by emailing talent@btprecruit.com.

9. Data Retention

We retain candidate data for as long as necessary to provide our recruitment services and as required by law. Where a candidate has not been active for an extended period and has not responded to re-engagement communications, we will archive or delete their record in accordance with our internal data retention schedule.

Where you have asked us not to contact you, we keep the minimum information necessary to honour that request.

10. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

  • Right of access — to request a copy of the data we hold about you

  • Right to rectification — to request correction of inaccurate data

  • Right to erasure — to request deletion of your data in certain circumstances

  • Right to restriction — to request that we limit how we use your data

  • Right to object — to object to processing based on legitimate interests, including where we obtained your data from a source other than you

  • Right to data portability — to receive your data in a structured, machine-readable format

  • Right to be told where your data came from — where we did not obtain it from you

Separately from these rights, you can ask us to remove your marker from the public Talent Map while remaining on our database, or to stop contacting you by a particular channel.

To exercise any of these rights, please contact us at talent@btprecruit.com. We will respond within one month of receiving your request.

11. Automated Decision-Making

We use AI-assisted tools to extract and structure information from CVs and candidate communications, and to help draft messages. We also use automated matching to produce shortlists of candidates whose recorded disciplines, certifications and skills suit a particular role.

This processing does not constitute solely automated decision-making that produces legal or similarly significant effects. A shortlist is a starting point for a human recruiter, not a decision. Every decision about whether to put a candidate forward for a role is made by a person.

12. Data Security

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, loss, or disclosure. Our infrastructure uses OAuth 2.0 authentication, encrypted data transmission, role-based database access controls, and staff sign-in through Microsoft 365.

13. Cookies

Our website may use cookies to improve your browsing experience. Please refer to our Cookie Policy for further information.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available at www.berkshiretalentpartnership.co.uk/privacy-policy. We encourage you to review this page periodically.

15. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.

16. Contact Us

For any privacy-related queries, please contact: